Sneak Preview: Wash. State Officials Plan To Post Best Practices

November 17, 2011 | By Jerry Ashworth | Post a Comment

Washington state financial management officials plan to post best practices and tools online to help its state agencies encourage grantee compliance and reduce grantee internal control weaknesses.

However, that plan falls short of a more ambitious recommendation in a recent Washington state auditor’s report that called for the Office of Financial Management (OFM) to update the State Administrative and Accounting Manual or its internal controls resources website to include grants management guidance to ensure consistency across state agencies.

The state auditor reviewed $1.15 billion in grants awarded between July 1, 2009, and Dec. 31, 2010, by four state agencies: the Office of the Superintendent of Public Instruction (OSPI), Department of Commerce (DOC), Recreation and Conservation Office (RCO) and Administrative Office of the Courts (AOC). The audit found significant differences in the agencies’ grants management practices. Two agencies’ practices led to questionable payments while the other agencies were using best practices, the report said.

The state auditor found that during the period audited, the AOC and RCO did not have policies or procedures to provide adequate controls to effectively manage their grant programs. Upon reviewing the reimbursements to 24 counties participating in AOC’s Court Appointed Special Advocate Program, for example, the state auditor found that 28 percent of the reimbursements were for unallowable costs and 44 percent were not adequately supported.

More on this story will be available in the December issue of the Single Audit Information Service.


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