Sneak Preview: FNS To Issue TEFAP Documentation Guidance

August 10, 2012 | By Jerry Ashworth | Post a Comment

(The following was excerpted from an article in the Federal Grants Management Handbook.) The Food and Nutrition Service plans to issue guidance this fall requiring states to review documentation periodically under the Emergency Food Assistance Program (TEFAP) to ensure expenses charged to the program are allowable. The pending guidance results from concerns raised by the U.S. Department of Agriculture Office of Inspector General about inadequate controls over TEFAP funds.

The OIG recently reviewed program delivery and internal controls over both traditional and American Recovery and Reinvestment Act TEFAP funds, which provide emergency food and nutrition assistance to low-income individuals, for fiscal years 2009 and 2010.

Of the nine states that the OIG evaluated, eight did not adequately monitor about $9.2 million in Recovery Act administrative payments made to TEFAP recipient agencies. Specifically, the states approved the use of TEFAP funds to pay for administrative expenses without enough supporting documentation (e.g., receipts, purchase orders, invoices) to ensure that they were allowable. Four of the eight states did not complete the number of required recipient agency reviews, and one state improperly delegated recipient agency review functions to an organization that had a conflict of interest.


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