Sneak Preview: GAO Seeks Clear DOJ Supplanting Documentation

October 18, 2013 | By Jerry Ashworth | Post a Comment

xgran_bookshot(The following was excerpted from an article in the Federal Grants Management Handbook.) The Department of Justice, Office of Community Oriented Policing Services (COPS) is amending its grants oversight manual for the COPS Hiring Program (CHP) to strengthen agency analysis about supplanting, including confirming the absence or presence of supplanting, according to a recent report by the Government Accountability Office.

The COPS Office is required to monitor at least 10 percent of its active grant funding annually. The office employs a risk-based approach to select which grantees to monitor and uses its Grant Assessment Tool to identify the grantees with the highest risk scores.

The authorizing statute for COPS grant programs prohibits supplanting — using federal funds to replace state or locals fund. To identify supplanting risks, the COPS office developed standards for agency managers who monitor projects to assess the potential for supplanting. When overseeing CHP, which awards grants to law enforcement agencies to hire law enforcement officers and rehire officers who have been laid off, COPS officials must review documents to determine whether a grantee has supplanted federal funds. However, current standards do not specify how agency monitors should document their analyses and conclusions about potential supplanting issues in the reports they prepare after site visits.

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