Sneak Preview: More Documentation Sought for Adult Ed Awards

March 9, 2018 | By Jerry Ashworth | Post a Comment

xsass_bookshot(The following was excerpted from a recent article in the Single Audit Information Service.) Although the Puerto Rico Department of Education (PRDE) has developed a monitoring guide in recent years to better oversee adult education centers and subrecipients receiving Adult Education grant funding from PRDE, the U.S. Department of Education (ED) Office of Inspector General (OIG) recommended that Puerto Rico establish procedures to better maintain documentation on performance data, matching contributions and payroll payments.

ED awarded $584.5 million in Adult Education program funds to 57 states and territories for program year (PY) 2012-2013, of which Puerto Rico received $12.5 million. PRDE awarded $11.6 million in program funds to 79 adult education centers and 12 other subrecipients. Further, PRDE awarded personal services contracts (PSCs) to individuals whose proposals for operating adult education centers had been approved and to teachers and additional personnel needed to provide the proposed services at the centers.

ED is required to assess the effectiveness of states in achieving continuous improvement of funded adult education and literacy activities based on various indicators. States submit Adult Education program financial and performance data to ED’s National Reporting System for Adult Education (NRS). ED uses the data included in NRS annual reports and initial and final Federal Financial Reports as part of a risk assessment of states’ compliance with program requirements to develop an annual on-site monitoring plan.

After reviewing PRDE’s Adult Education performance data for PY 2012-2013, OIG found that Puerto Rico did not always submit complete, supported and accurate program performance data. Its performance report from PY 2012-2013 included incomplete data obtained from two educational regions, two adult education centers and one other subgrantee, OIG said. In addition, Puerto Rico did not maintain adequate support for nonfederal matching contributions. “As a result, ED does not have reasonable assurance that all the performance data Puerto Rico submitted to ED for PY 2012-2013 were reliable for decisionmaking, and ED’s ability to effectively monitor Puerto Rico’s performance is limited,” OIG said.

(The full version of this story has now been made available to all for a limited time on Thompson’s Grants Compliance Expert site.)

As a reminder, we have all of our Federal Funding Training Forums scheduled for 2018. Please let me know if you have questions or can make any of these. We hope to see you there!

  • Monday April 16 – Wednesday April 18 in WASHINGTON, D.C.

  • Wednesday May 1 – Friday May 4 in ST LOUIS

  • Wednesday July 25 – Friday July 27 in MINNEAPOLIS

  • Wednesday October 17 – Friday October 19 in ATLANTA


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