Sneak Preview: OIG Recommends DOJ Components Take Actions To Improve Closeout

April 6, 2018 | By Jerry Ashworth | Post a Comment

xsass_bookshot(The following has been excerpted from a recent article in the Single Audit Information Service.) Citing “multiple deficiencies” in the Department of Justice’s (DOJ) award closeout processes and practices, a recent DOJ Office of Inspector General (OIG) audit contained 61 recommendations, including calls for three DOJ components to update their closeout policies to mirror provisions in the Office of Management and Budget’s (OMB) uniform guidance.

OIG sought to evaluate DOJ’s closeout progress after a 2006 OIG audit found “significant issues.” For example, the 2006 audit found that DOJ’s Office of Justice Programs (OJP), Office of Community Oriented Policing Services (COPS) and Office on Violence Against Women (OVW) failed to ensure that about $727 million in federal funding was closed out properly.

Each federal award has a pre-determined project period. According to §200.16 of the uniform guidance, closeout is “the process by which the federal awarding agency or pass-through entity determines that all applicable administrative actions and all required work of the federal award have been completed and takes actions” as described in §200.343. “Closeout is the final point of accountability for the recipient,” OIG said. “Therefore, timely award closeout is an essential program and financial management practice because it can identify recipients that have failed to comply with award requirements, detect excess and unallowable costs charged to the award, and determine whether unused funds remain that should be deobligated and used for other purposes.”

Federal agencies are under even greater scrutiny to ensure proper grant closeout in light of the Grant Oversight and New Efficiency (GONE) Act (Pub. L. 114-117), enacted in January 2016 to focus on identifying and closing out expired federal awards.

(The full version of this story has now been made available to all for a limited time on Thompson’s Grants Compliance Expert site.)

As a reminder, we have all of our Federal Funding Training Forums scheduled for 2018. Please let me know if you have questions or can make any of these. We hope to see you there!

  • Monday April 16 – Wednesday April 18 in WASHINGTON, D.C.

http://www.federalgrantsforum.com/dc/index.html?src=JMR

  • Wednesday May 1 – Friday May 4 in ST LOUIS

http://www.federalgrantsforum.com/stlouis/index.html?src=AT

  • Wednesday July 25 – Friday July 27 in MINNEAPOLIS

http://www.federalgrantsforum.com/minneapolis/index.html?src=AT

  • Wednesday October 17 – Friday October 19 in ATLANTA

http://www.federalgrantsforum.com/atlanta/index.html?src=AT

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